So often we read about projects being mismanaged as deadlines slip, budgets blow out and suppliers are left unpaid. A project is only as good as its outcomes and there can be many factors that contribute to a project’s demise.
The crucial question asked at the conclusion of every project should be “did we deliver?”
But how is success measured?
Although specifics can change between industries and projects, the monitoring and evaluation component of every project seeks to track, monitor, set and meet milestones, and evaluate the overall success of the project at the end.
“Scope creep” can be lethal as it incurs additional cost and time. To avoid this, good project managers clearly define the scope from the outset and regularly monitor the project to ensure the team isn’t deviating from the agreed scope.
Similarly, timeframes need to be realistic and closely tracked. By using project management software and Gantt charts, project managers manage multiple workstreams and resources.
Flexibility should be built in to any project plan however, as even the best schedules can go awry. Building in flexibility from the outset allows for new information to be considered along the way and integrated into the plan.
By regularly taking a step back and reviewing the project as a whole – improvements can be made whilst the project is in motion. Regular reporting provides key updates for project stakeholders and the project team.
Project monitoring records activities and results, signalling risks and issues to be mitigated. Evaluation focuses more on cause and effect, assessing the impact or value of the project against predetermined measures of success.
Acclaimed educator, author and businessman Stephen Covery famously wrote in his bestselling book The Seven Habits of Highly Effective People: “All things are created twice; first mentally, then physically. The key to creativity is to begin with the end in mind, with a vision and a blueprint of the desired result.”
As part of the NZ Certificate in Project Management, you can study Management, Project Monitoring and Controlling online through eCampus NZ.
This course is perfect for those wanting to take the first step into a career in project management, with the Certificate positioning students for junior project management or project assistant roles. It is also well suited for workplace learners seeking to upgrade their project management skills within their industry.
Plan your success and step into the exciting world of project management. Check out details here: https://www.ecampusnz.com/project-management/new-zealand-certificate-project-management-level-4/management-project-monitoring-controlling/