Enrolment Privacy Policy

TANZ eCampus Ltd (trading as eCampus NZ) complies with the Privacy Act 2020.

eCampus NZ provides education-related services to Tertiary Education Organisations (TEOs). Personal information required for service provision provided to either the enrolling TEO or directly to eCampus NZ will be collected and used for the purpose for which it has been provided.

Your enrolling TEO collects and stores information from this form to:

  • manage the business of the enrolling TEO (including internal reporting, administrative processes and selection of scholarship and prize winners)
  • comply with the requirements of the Education and Training Act 2020 and other legislation relating to maintenance of records
  • supply information to government agencies and other organisations as set out below

Staff at other TEOs, who may be accessing the eCampus NZ platform to facilitate blended delivery and/or support of course/s, may also have access to information of learners that are not enrolled through their own TEO.

Any ‘user’ of eCampus NZ infrastructure must comply with eCampus NZ policies and procedures, including those in relation to Data, Information and Privacy.

In signing this enrolment form you authorise such disclosure on the understanding that your enrolling TEO will observe the conditions governing the release of information, as set out in the Privacy Act 2020, the Education and Training Act 2020 and other relevant legislation. You may see any information held about you and amend any errors in that information. To do so, contact the Enrolments Officer.

NB:  The Privacy Act 2020 came into force on 1 December 2020, replacing the Privacy Act 1993, and introduces new privacy protections for individuals and greater obligations for businesses and organisations.   It requires the enrolling TEO to collect, hold, handle, use and disclose personal information in accordance with the thirteen information privacy principles in the Act.

Supply of information to government agencies and other organisations

Your enrolling TEO supplies data collected on this form to government agencies, including:

  • the Ministry of Education
  • the New Zealand Qualifications Authority
  • the Tertiary Education Commission
  • the Ministry of Social Development (in relation to student loans and allowances) and Inland Revenue (student loans)
  • Immigration New Zealand and the Ministry of Business, Innovation and Employment  (for those who are not New Zealand citizens or permanent residents)
  • agencies which support particular students through scholarships, payment of fees or other awards (if you are a recipient of one of these awards).

Those agencies use the data collected from tertiary education organisations (TEOs) to:

  • administer the tertiary education system, including allocating funding
  • develop policy advice for government
  • conduct statistical analysis and research.

Your personal details (name, date of birth and residency) as entered on this form will be included in the National Student Index and may be used in an authorised information matching programme with the New Zealand Birth Register.

The government agencies above may supply data collected on this form to Statistics New Zealand for the purposes of integrating data with data collected by other government agencies, subject to the provisions of the Statistics Act 1975.  Integrated data is used for the production of official statistics, to inform policy advice to government and for research purposes.

In handling data supplied by you on this form, the government agencies are required to comply with the provisions of the Privacy Act 2020.

When required by law, your enrolling TEO releases information to government agencies such as the New Zealand Police, Department of Justice, Ministry of Social Development, and the Accident Compensation Corporation (ACC).

Information collected on this form may be supplied to other educational organisations for the purpose of verifying academic records.

Fees – In signing this enrolment form you undertake to pay all fees as they become due, and to meet any late fees and collection charges associated with debt recovery. Your enrolling TEO’s policy on withdrawal and refund of fees may be obtained from the Enrolments Officer.

Rules – In signing this enrolment form you undertake to comply with the published rules and policies of your enrolling TEO with regard to attendance, academic integrity and progress, conduct and use of information systems.

Important information for new learners

eCampus NZ as a business unit of Open Polytechnic, is now part of Te Pūkenga – New Zealand Institute of Skills and Technology.

From 1 January 2023, eCampus NZ will no longer enrol new learners into study plans delivered on the eCampus NZ learning platform.

However, all courses/programmes will still be available for online study through Open Polytechnic - Te Pūkenga.

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